Transcript Grade Changes

Overview 

While most students will complete their coursework throughout the year and will not require any changes or amendments to their transcripts, there are some times when a change is needed. The only individual who can submit a grade change request for transcripts is the school's Transcript Owner.

If you have questions or concerns about how to submit these requests please contact the Senior Manager of Academic Program, Patrick Holden, for support before submitting any requests. 

DSST's Transcript policy will include additional information and is a great reference tool. You can find that here

• Common Circumstances for Grade Changes
• DPS Transcript Change Policy 
• APS Transcript Change Policy 

Common Circumstances for Grade Changes

It can be helpful to understand the most common circumstances for a grade change. Below you will find the most common scenarios for grade changes. You can find additional examples in the DSST Transcript Policy here. 

A student fails the course for the semester and remediates the grade through in-school remediation the subsequent semester or in summer school.

• Students who successfully complete summer school will earn a “C” in their course. As grades will roll to transcript within 2 weeks following the close of the semester, any recovered credit will need to be submitted using the aforementioned process
• Note: Students who fail semester 1 coursework should complete remediation during semester 2 or in summer school if need be.
• Note: Given that there is typically a high volume of changes, it is recommended that you bundle the requests at the end of each month during the school year or immediately after summer school.

IMPORTANT: While DSST uses Edgenuity as a tool to recovery credit, we do not necessarily follow all of the requirements set by DPS. As such, when filling out the form for DPS, please indicate that students have “Student completed extra work/missed work”.

DPS Transcript Change Policy 

Grade Change requests for schools in DPS are processed by DPS teams. The process for making changes to a transcript differs depending on the number of changes needed. Please choose from the options below for the steps to request transcript changes. 

• 10 changes or less
• 10 changes or more

Ten Changes or Less 

 Use the Google Form linked below to submit a request for each transcript grade change. You will need to know the following information: 

• Reason for the grade change 
• Student Name
• Student Number
• Course Name
• Course Number
• Teacher of Record 
• Teacher of Record Email Address
• Term the Course was taken 
• School Year
• Original Grade
• New Grade 

23-24 School Year Request Form: https://docs.google.com/forms/d/e/1FAIpQLSeLk96bOIYpimC0-JaThlv516QCwf9vueZQqTG6wiyZfYVDPw/viewform?vc=0&c=0&w=1&flr=0 

Ten Changes or More

Step One:

Using your DPS Credentials (same as what you use to log into IC) make a copy of this Google Sheet. You will need to know the same information as above but instead be able to enter it all into a Google Sheet. 

After you have completed the Google Sheet, outlining all requested changes, update your share settings so that anyone in DPS can edit your sheet. 

Step Two:

Next, you will need to email your requests to the DPS Course Code and Transcript team. Please send your transcript grade change requests and the link to the sheet to [e-mail]. 

APS Transcript Change Policy 

AST Transcript Changes are processed by DSST Home Office staff. Any grade changes needed should be outlined in a specific Google Sheet, linked below. 

23-24 Grade Change Tracker: https://docs.google.com/spreadsheets/d/1_-1wtsAOuDuBbwdNty-PyoCbNvcBLr8I5kCMmQesV-U/edit?usp=drive_link 

You will receive a follow up communication from the Senior Manager of Academic Programming, Patrick Holden, on the status of these requests.