(For Managers) Time Tracking for Managers and Approvers

Purpose: All Paraprofessionals, Office Assistants, and Center Program Support Specialists must track their time worked for overtime time purposes only. As their manager, you know the most about the hours they actually worked and are in the best position to approve any overtime hours.

This is not meant to get you bogged down in the details. The purpose of this is solely to track overtime hours, not if an employee worked 39 hours or that the hours on the time sheet line up exactly with the hours the employee actually worked.

Step 1 - Once a week, an employee will submit their hours and you’ll get a Workday inbox task to approve the hours worked with a summary of that employee’s hours. It is very important you approve these hours as your employees will not be paid for any overtime worked until you approve it.

In this example, the employee had 1 hour of overtime for you to approve. Further down the task, you’ll see more detail on the hours worked per day. This employee worked an extra hour on Wednesday, August 3^rd.

Once you click approve on the bottom, your job is done!

FAQs

• Why do some employees have to track hours, but others don’t?
  • All Paraprofessionals, Center Program Support Specialists, and Office Assistants are classified as Salaried, Non-Exempt employees. This means they are always guaranteed their base compensation, no matter what hours they work during the week, but they are also entitled to overtime pay for any hours over 40 in a week or over 12 hours in one day. To pay this properly, we need to have them track their hours so we can pay them appropriately.
• Should unpaid breaks be tracked in the time sheet?
  
  • No unpaid breaks should not be entered, only hours that should be paid.